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Grants Coordinator Job. FEMNET – Career Point Kenya

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Grants Coordinator Jobs, Compliance Coordinator Jobs, FEMNET Jobs, Accounting Jobs, NGO Jobs

(GC/03/2019)

Functionally Reports to: Finance HR and Administration Manager

Overall Purpose of the Job

The Compliance/ Grants Coordinator will work closely with other staff including Regional Project Manager, Financial / Project Accountant and the MEL Coordinator to maintain quality grants coordination, and ensure compliance to policies, procedures and reporting guidelines applicable to EU and other grants. S/he will handle the contractual obligations with all the third parties and the co-Applicant, and coordinate risk management and systems set up of the entire EU and other actions, including handling documentation.

Responsibilities

  • In consultations with colleagues and consortium members, draft and develop Sub-grants Manual for the EU project.
  • Coordinate pre-award audits / due diligence of possible Sub-grantee organisations, in addition to audits during implementation and at close-out, as needed and identified in the Sub-Grants Manual and in coordination with the Finance and Admin. Manager.
  • Review Sub-grant applications to ensure they align with the grants manual and the Project’s objectives.
  • Prepare Sub-grant agreements; ensure completion of required documentation in line with back-office grant agreement and diligent follow-up on grant reports.
  • Update the Sub-Grants Manual per current EU regulations as well as FEMNET policies and handle updates on the manual.
  • Coordinate training as may be needed, such as for various potential sub-grantee organisations and internal staff where applicable, with specific attention to all tax, financial and administrative issues and recommend improvements to various systems.
  • Monitor financial management of Sub-grant funds to ensure consistency with agreed technical plan and actual implementation, and monitor the projected expenditures against their actual incurrence in line with sub-grant agreements and back-office partner regulations.
  • Provide monthly reports on grants budget for project management team.
  • Monitor technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy and work plans.
  • Work with management in programmatic monitoring and evaluation, and continual quality improvement, and support monitoring of sub-grantees as may be necessary.
  • Ensure project financial reports are compiled, aligned with narrative reports and submitted in a timely manner to keep all stake holders informed.
  • Monitor program budgets and expenditure and coordinate with other project team members to ensure effective and efficient operations.
  • Perform general grant and other financial and accounting duties in compliance with all relevant international accounting, audit and reporting standards.
  • Perform all other relevant duties that may be needed to ensure the overall efficient implementation of the EU-project activities, and any other assigned projects.

Qualifications

Minimum Tangible Qualifications

  • Bachelor’s degree in business administration, accounting, finance or relevant discipline.
  • 5 years’ experience in EU grants design and administration, management and oversight
  • Familiarity with wide Contract Management and Grants Management policies and procedures of EU and major donors/ funding partners.

Preferred Qualifications

  • Qualified Accountant ( CPA-K, ACCA, CMA or equivalent qualifications)
  • Master’s Degree in business administration, accounting or finance
  • Persons with additional relevant trainings in monitoring and evaluation.
  • Experience previously working on EU projects in a Grants Compliance Officer /Manager or similar capacity.
  • Must have hands on experience in use of networked common accounting and/or ERP, on-premise or cloud based systems, using QuickBooks, Sun system, SAP Oracle etc.

Other Attributes

  • Experience developing grant applications and possess the ability to identify and develop risk minimisation strategies to ensure adherence to donor and grant requirements.
  • Excellent written and interpersonal skills.
  • Demonstrated ability to communicate effectively in English, both verbally and in writing
  • Strong relationship management skills, with the ability to communicate professionally at all levels, across donors, partners, and management.
  • Positive and self-motivated approach, as well as organizational and time management skills to ensure S/he manages conflicting deadlines.

 How To Apply

Interested applicants should send their intent letter (not more than 2 pages responding to each major requirement), accompanied by resume with names and addresses of 3 professional referees (not more than 3 pages including telephone and e-mail) Applications are by e-mails only, sent to: [email protected]. Please indicate the reference on the subject line as for position you are applying for e.g. Project Accountant – (Ref: PA/05/ 2019), Deadline for submission of applications is on 26th April, 2019.

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